Hourly Clinical Research Coordinator, SOM, Neurology

Advertising Summary: The Department of Neurology Epilepsy
Program is seeking a Clinical Research Coordinator (CRC) to support
a dynamic and growing research portfolio, including clinical
research studies, quality improvement initiatives, innovative
approaches to measuring treatment outcomes, and therapeutic
clinical trials.

The CRC will support the Principal Investigator (PI) in the
coordination and execution of research activities, including
industry-sponsored trials (e.g., IQVIA), ensuring compliance with
institutional, regulatory, and sponsor requirements. This role will
be responsible for facilitating study operations, coordinating
participant visits, managing data, and supporting grant and
programmatic activities.

The position requires successful completion of CITI training for
human subjects research and a strong working knowledge of VCU
research processes, including RAMS-SPOT, PROC, and IRB submissions.
The CRC must work effectively both independently and
collaboratively with multidisciplinary teams to ensure smooth study
operations, proactively troubleshoot issues, and meet established
deadlines.

Unit: School Of Medicine MBU

Department: Neurology

Department Summary: Welcome to the VCU Department of
Neurology.

Our talented, robust team of more than 70 faculty members spanning
nine divisions includes representatives from every neurology
subspecialty in adult and child neurology, plus award-winning
educators, clinical and translational neuroscientists and master
clinicians.

The Department of Neurology’s vision is to provide the best
patient-centered neurological care while fostering the career
development, education and training of our team members. We
endeavor to realize this vision by fulfilling the following three
missions:

1. Improve the lives of children and adults with neurological
disorders through compassionate, high-quality medical care and
patient education.

2. Provide exceptional education to our students, residents,
fellows and the wider community of medical professionals.

3. Advance the knowledge of neurological diseases by actively
developing innovative treatments through basic, translational and
clinical research.

Duties & Responsibilities:

Clinical Research Study Visits

• Coordinate and manage clinical research activities from study

start-up through closeout.

• Screen, recruit, and consent eligible study participants in

accordance with protocol and IRB requirements.

• Schedule and coordinate study visits; ensure protocol adherence

and participant safety.

• Conduct and support study visit procedures, including data

collection and source documentation.

• Perform medical record abstraction and assist in database

development.

• Manage data entry and maintenance in research systems (e.g.,

REDCap, Excel, sponsor databases).

• Perform quality control checks to ensure data accuracy,

completeness, and protocol compliance.

Program Administration & Operations

• Coordinate scheduling of study visits, research activities, and

Clinical Research Unit utilization.

• Schedule and support meetings with research teams,

collaborators, and consultants.

• Track research funds and assist with grant progress reporting

in collaboration with the PI and CRC leadership.

• Support trainee engagement in research activities

(undergraduate, graduate, and medical students).

• Order research supplies and manage procurement processes (e.g.,

RealSource).

• Coordinate participant reimbursements and payments for

consultants and contractors.

• Collaborate with sponsors, CROs (including IQVIA), and

institutional stakeholders to support study execution.

Research Development & Grant Support

• Conduct literature reviews and manage citation tracking for

manuscripts and grant proposals.

• Assist in the development of tables, figures, and supporting

materials for submissions.

• Coordinate grant documentation in partnership with the PI,

School of Medicine Research Office, and VCU Health System.

• Support development of pilot research projects and new study

initiatives

Regulatory & Compliance

• Prepare and maintain regulatory documentation, including IRB

submissions and study binders.

• Ensure compliance with federal regulations, GCP guidelines,

sponsor protocols, and VCU policies.

• Support monitoring visits, sponsor audits, and

inspections.

• Maintain required certifications including CITI and GCP

training.

Qualifications:

Minimum Qualifications

• Bachelor’s degree required (or equivalent combination of

education and experience) and 1 year of experience

• Proficiency with Microsoft Office applications (Word, Excel,

Outlook).

• Knowledge of clinical research principles and human subjects

protection.

• Strong organizational skills with high attention to

detail.

• Excellent communication skills and ability to manage multiple

priorities in a fast-paced environment.

• Prior administrative, coordination, or project support

experience.

• Demonstrated ability to work in and foster an environment of

respect, professionalism and civility with a population of faculty,
staff, and students from various backgrounds and experiences, or a
commitment to do so as a staff member at VCU.

Preferred Qualifications

• 1–3 years of clinical research or healthcare-related experience

preferred.

• Prior experience coordinating clinical research studies.
• Experience with industry-sponsored trials and CROs (e.g.,

IQVIA).

• Familiarity with pediatric research and/or rare disease

populations.

• Experience with REDCap or similar data management systems.
• Working knowledge of VCU research systems (RAMS-SPOT, PROC,

IRB).

• CITI and/or GCP certification at time of hire.
• Demonstrated ability to work independently and collaboratively

in a team-based research environment.

Salary Range: $28 - $32

Benefits : All VCU employee types are eligible for a wide
array of benefits to support you during your employment at VCU.
Consult the benefits website
for information on benefits eligibility according to employee
type.

FLSA Exemption Status: Non-Exempt

Hours per Week: 20

ORP Eligible: No

Flexible Work Arrangement: Hybrid

University Job Title: 3411B - Clinical Research Coordinator
Base

Rank: Non Faculty

Tenure:

Months:

Contact Information:

Contact Name: Shelvey
Luo

Contact Email: Shelvey.Luo@vcuhealth.org