Clinical Research Coordinator I or II

Salary:

Current Employees: If you are currently employed at any of
the Universities of Wisconsin, log in to Workday to apply through
the internal application process.

Job Category:Academic Staff

Employment Type:Regular

Job Profile:Clinical Research Coordinator I

Job Summary:

The Clinical Trials Institute (CTI) has an exciting opportunity for
an entry-level or experienced, full-time clinical research
coordinator to join our growing team. The ideal candidate is
intrinsically motivated, detailed oriented, an enthusiastic problem
solver, and works well in a multi-disciplinary team to achieve a
common goal. This role directly interacts with current and
prospective participants of all ages and backgrounds, so the
successful applicant is a clear, compassionate communicator with a
strong customer service attitude. Additional responsibilities of
the role include executing the procedures of the research protocol,
safeguarding the integrity of study data, and actively
participating in the screening, recruitment, and retention of our
clinical trial participants. Senior members of the team are also
expected to lend their experience to assist in training and
mentoring new and less experienced members of the team.

This is an on-site position with standard business hours expected
during the workweek. However, studies may require a Coordinator
remain on-site for an extended number of hours (e.g. 14) while a
subject participates in an intervention period – must have flexible
work schedule, able to work extended days (e.g. 14 hours),
evenings, some holidays, and weekends. A remote day will be given
during the probationary period, at the discretion of the
supervisor. Additionally, the role may involve travel between
research sites within the metro Madison area, so the incumbent
should have reliable transportation or be willing to use public
transportation. If you are ready to make a meaningful impact in the
field of clinical research, we encourage you to apply today!

• This position may require some work to be performed in-person,

onsite, at a designated campus work location. Some work may be
performed remotely, at an offsite, non-campus work location.

• This position has been identified as a position of trust with

access to vulnerable populations. The selected candidate will be
required to pass an initial caregiver check to be eligible for
employment under the Wisconsin Caregiver Law and every four
years.

• Applicants for this position will be considered for the

following titles Clinical Research Coordinator I; Clinical Research
Coordinator II. The title is determined by the experience and
qualifications of the finalist.

• Must provide a valid driver's license. Employees may use their

own transportation or receive approval for University Car Fleet
usage. Employment is conditional pending the results of a Pre-hire
Driver Authorization Check. See
https://businessservices.wisc.edu/managing-risk/driver-authorization-and-insurance/driver-authorization/#become-authorized-driver
(click on “Become an authorized driver;” then click on “Required
criteria”).

• Candidates who demonstrate the following knowledge, skills, and

abilities will be given first consideration: Knowledge of HIPPA
requirements and aligned practices; Knowledge of GCP guidelines and
regulatory compliance.

Key Job Responsibilities:

• Participate in quality and process improvement endeavors within

the CTI; contributes to the development of newworkflows and
demonstrate flexibility in an evolving environment.

• Reconcile research billing, payments, and invoices and

financial issues in concert with CTI financial specialists.

• Identifies resource needs and develops clinical research

documents such as job aids, tools, processes, procedures,and
training. Contributes to the development of protocols.

• May assist with training staff.
• Recruits, screens, selects, determines eligibility and enrolls

trial participants, collects information, and answers questions
under supervision of a medically licensed professional. May perform
basic medical assessments after completion of required
training/certification, such as collecting vital signs, obtaining
weight, and performing phlebotomy

• Serves as an initial point of contact for clinical research

participants and clinical staff, providing information regarding
research procedures, expectations, and informational inquiries.
Ensures participants follow the research protocol and alerts
Principal Investigator of issues

• Schedules logistics, determines workflows, and secures

resources for a defined clinical research trial(s)

• Identifies work unit resources needs and manages supply and

equipment inventory levels

• Manages research workflow components, collects, prepares,

processes, and submits participant data and samples to appropriate
entities, adhering to research protocols

• Performs quality checks.

Department:

School of Medicine and Public Health, UW Clinical Trials
Institute

The UW
Clinical Trials Institute (CTI), located in beautiful Madison,
WI, supports clinical research professionals, participants, and
industry partners to advance research in the prevention, detection,
and treatment of disease to help improve the health of individuals,
families, and communities across Wisconsin and beyond. Our talented
staff facilitates the operation and execution of a variety of
industry-sponsored and investigator-initiated clinical trials at
the University of Wisconsin–Madison and UW Health. The CTI's
culture is team-oriented where workplace environment is as
important as the work we perform. We pride ourselves on being
collaborative and supportive and value input and an open exchange
of ideas. We hope you will consider joining us to help advance our
mission to move medicine forward.

Compensation:

The starting salary for the position is $51,000 for a CRC I and
$56,000 for a CRC II, but is negotiable based on experience and
qualifications.

Employees in this position can expect to receive benefits such as
generous vacation, holidays, and sick leave; competitive insurances
and savings accounts; retirement benefits. For more information,
refer to the campus benefits
webpage.

SMPH
Faculty /Academic Staff Benefits Flyer 2026

Required Qualifications:

• Demonstrated ability to work independently and collaborate

effectively with physicians, coordinators, sponsors, and
multidisciplinary teams.

• Demonstrated ability to manage multiple priorities

simultaneously and consistently meet deadlines in a fast-paced
environment.

• Strong verbal and written communication skills with

demonstrated attention to detail and sound professional
judgment.

• Working knowledge of medical terminology.
• Demonstrated organizational skills and proficiency with

Microsoft Office applications, including Word and Excel.

• Demonstrated problem-solving and conflict-resolution

skills.

• Ability to reliably travel between multiple work sites with

dependable transportation.

• Current ACRP or SoCRA Certification or ability to become

certified within 6 months of hire

Preferred Qualifications:

• Health or science related college degree or equivalent

education and experience.

• Understanding of medical terminology
• Previous experience working in a lab setting or with basic

sample processing

• Previous experience with research applications used in the UW

CTI: OnCore, eBinders (Florence), Advarra Payments, EPIC, etc.

• Experience with training staff
• Experience working on at least one FDA regulated Clinical

Trial

• Experience working on industry sponsored clinical trials
• Independent, proactive individual with minimal need for

oversight

Education:

Bachelor’s Degree preferred; focus in health or sciences related
preferred

How to Apply:

For the best experience completing your application, we recommend
using Chrome or Firefox as your web browser.

To apply for this position, select either “I am a current employee”
or “I am not a current employee” under . You will then be prompted
to upload your application materials.

Important: The application has only one attachment field. Upload
the following documents in that field, either as a single combined
file or as multiple files in the same upload area. Failure to
submit the required documents will result in no longer being
considered for the position.

• Cover letter
• Resume

Your cover letter should address how your training and experience
aligns with the required and preferred qualifications listed above.
Application reviewers will rely on these written materials to
determine which applicants move forward in the process. References
will be requested from final candidates. All applicants will be
notified once the search concludes and a candidate is
selected.

University sponsorship is not available for this position,
including transfers of sponsorship and TN visas. The selected
applicant will be responsible for ensuring their continuous
eligibility to work in the United States (i.e. a citizen or
national of the United States, a lawful permanent resident, a
foreign national authorized to work in the United States without
the need of an employer sponsorship) on or before the effective
date of appointment. This position is an ongoing position that will
require continuous work eligibility and will require eligibility to
work for the full duration of the appointment. If you are selected
for this position, you must provide proof of work authorization and
eligibility to work.

The department will not be able to support a request for a J-1
waiver. If you choose to pursue a waiver and apply for our
position, neither the UW nor UWMF will reimburse you for your legal
or waiver fees.

Contact Information:

Rochelle Rannow, rochelle.rannow@wisc.edu

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further
information.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for
UW-Madison. We value the contributions of each person and respect
the profound ways their identity, culture, background, experience,
status, abilities, and opinion enrich the university community. We
commit ourselves to the pursuit of excellence in teaching,
research, outreach, and diversity as inextricably linked
goals.

The University of Wisconsin-Madison fulfills its public mission by
creating a welcoming and inclusive community for people from every
background - people who as students, faculty, and staff serve
Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity
Employer.

Qualified applicants will receive consideration for employment
without regard to, including but not limited to, race, color,
religion, sex, sexual orientation, national origin, age, pregnancy,
disability, or status as a protected veteran and other bases as
defined by federal regulations and UW System policies. We promote
excellence by acknowledging skills and expertise from all
backgrounds and encourage all qualified individuals to apply. For
more information regarding applicant and employee rights and to
view federal and state required postings, visit the Human
Resources Workplace Poster website .

To
request a disability or pregnancy-related accommodation for any
step in the hiring process (e.g., application, interview,
pre-employment testing, etc.), please contact the
Divisional Disability Representative (DDR) in the division you
are applying to. Please make your request as soon as possible to
help the university respond most effectively to you.

Employment may require a criminal background check. It may also
require your references to answer questions regarding misconduct,
including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities
of applicants who request confidentiality in writing, except that
the identity of the successful candidate will be released. See Wis.
Stat. sec. 19.36(7).

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and disciplinary policies, crime statistics for the previous 3
calendar years, and on-campus student housing fire safety policies
and fire statistics for the previous 3 calendar years. UW-Madison
will provide a paper copy upon request; please contact the
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Department .